# Conway Planning Commission Reports April and May 2025 The Conway Planning Commission's April 21, 2025 meeting agenda packet and Planning Department reports for April and May 2025. The April 21 meeting was the public-hearing predicate for the Project Stratus annexation (ANN-0325-0046, ANN-0325-0047) and rezone (REZ-0425-0052) — those items were recommended unanimously to City Council, which then adopted them as O-25-37, O-25-38, and O-25-39 the next day (April 22). The PC reports also document the Planning Department's case-management process and the broader rezone slate from that period. ## What's inside - `April 21 2025 Conway Planning Commission.pdf` — 34-page meeting agenda packet, image-only at 150 DPI; OCR'd. Contains the Planning Commission roster, public-hearing procedures, agenda, and case-by-case staff reports for the rezone/annexation matters. - `April 2025 Planning Commission Report.pdf` — 20 MB PDF; image-only at 200 DPI. The Planning Department's compiled April 2025 PC report. Identical duplicate `April 2025 Planning Commission Report (1).pdf` (slightly different size but the same content; sha256s differ by a few bytes — likely a re-printed PDF). - `May 2025 Planning Commission Report.pdf` — 11.5 MB PDF. May 2025 PC report. - `New PLAN Case Submitted Online_ REZ-0425-0052.pdf` — the automated PLAN case-management system notification of REZ-0425-0052 submission. ## Key takeaways - **The Conway Planning Commission roster (April 2025).** Lori Quinn, Chair; Ethan Reed, Vice-Chair; Mark Ferguson, Secretary; Alexander Baney; Jensen Thielke; Jay Winbourne; Brooks Davis; Teneicia Roundtree; Cassidy D Cook; Kevin Gambrill. Ten members. ([[Conway Planning Commission]] entity page anchored from this source.) - **The April 21, 2025 agenda.** Public Hearings: A. Annex approx. 39.50 acres near Lollie Rd (ANN-0325-0046); B. Annex approx. 294.74 acres near Lollie Rd (ANN-0325-0047); C. Rezone property on Lollie Rd from A-1 to I-3 (REZ-0425-0052); plus four unrelated rezone/PUD/CUP items. The 294.74 vs. 296.21 acreage discrepancy with O-25-37 (which recites 296.21) is consistent with field-survey refinement between PC and recordation. - **The plus-sign indicator.** The agenda marks Items A, B, C with "+" — a procedural marker used by the City for items where related downstream Council action is anticipated. "Items reviewed will be considered by City Council as early as 04/22/2025" — the agenda packet flags that these items would go to Council the following day, consistent with Gates's [[Project Stratus Next Steps and Sequence|sequencing memo]]. - **The April PC meeting time and venue.** 5:30 PM at 1111 Main Street, Conway (the same address as the FOIA-2026-129 cover-letter address). - **Public-hearing procedure.** "Following the announcement of the item by the Chair, Planning Staff will present the report findings. Following Staff presentation the Applicant is granted up to 10 minutes for additional presentation with subsequent favorable public comments limited to 3 minutes per person. If opposed parties are present the initial speaker is then granted up to 10 minutes with each subsequent public comment limited to 3 minutes per person" — the procedural framework that constrained Jeremy Rice / Alan Rice's testimony at the meeting. - **Subdivision Review.** Item A on the Subdivision Review section: SUB-0425-0053 (Lot 3 Mayor's Place Replat at 1550 Dave Ward Dr). Not Project Stratus. - **The City Council follow-up window.** "Items not approved by the Planning Commission/Board of Zoning Adjustment may be appealed to the City Council within 30 days of the date of denial." Standard procedural notice. ## People and orgs mentioned - [[Conway Planning Commission]] members listed above. - Planning Department staff: [[Lauren Hoffman]], [[Ryan Robeson]], [[Rebecca Alexander]], [[Anne Tucker]] (case routing per the [[Conway Internal Staff Teams Chats on Project Stratus|staff Teams chats]]). - Adams Property as the rezone applicant — see [[Stratus Vesting Deed (Adams)]]. - [[Conway Development Corporation]] — adjacent landowner; per staff internal language the rezone was "CDC rezone." ## Concepts invoked - [[A-1 to I-3 Rezoning (Conway)]] — the operative rezone direction. - Conway public-hearing procedure under Ark. Code § 14-56-422 et seq. - 200-foot notification radius (statutory rezone notice). - The Planning Commission's recommendation-only role (Council retains final adoption). ## Events documented - [[2025-04 Conway Planning Commission Recommends Project Stratus Annexation and Rezone]] — the April 21, 2025 meeting at which the PC voted unanimously to recommend ANN-0325-0046, ANN-0325-0047, and REZ-0425-0052. ## Cross-references - [[Annexation Ordinance O-25-37 (Lollie Rd)]] — annexation Council adoption. - [[Rezone Ordinance O-25-39 and REZ-0425-0052]] — rezone Council adoption. - [[Conway City Council Agendas and Minutes on Project Stratus]] — April 22 Council follow-on. - [[Conway Internal Staff Teams Chats on Project Stratus]] — staff internal sequencing leading to the April 21 meeting. ## Open questions / follow-ups - The PC meeting minutes themselves (transcribing the April 21 testimony, votes, and discussion) do not appear separately. The April 22 council minutes reference "the Planning Commission passed the request unanimously at their meeting, adding that there was one gentleman present who spoke in opposition" — but the actual PC minutes documenting Alan Rice's testimony are not in this production. The reply could ask for the PC minutes file. - The April / May 2025 Planning Commission Reports — both at 200 DPI image-only — extract sparsely beyond the agenda boilerplate. The case-specific staff analysis (the findings supporting the rezone recommendation under Conway's mandatory factors) is not surfaced in extraction. The reply could ask for the case-specific staff report as a separate document. - The 294.74 / 296.21 acreage discrepancy between PC agenda and recorded ordinance is minor (field-survey refinement) but worth noting in any documentation.